Attachment Files
This panel enables you to view item attachments for legacy items or items that have been converted from OpenOffice and imported into an item bank. Attachments may include audio or video files, slideshows, animation files, PDFs, or HTML files.
You can also use this panel to upload attachments, such as PDFs, for an item. Before you can upload an attachment, you will need to first create a folder in which to store it.
Note that for items created in IAT, you must add the audio, video, and other files that are part of each item directly through IAT, rather than using this panel. For information on how to add attachments to items in IAT, refer to the IAT Guide.
To create an attachment for an item:
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In the Attachment Files panel, click Create Attachment. The Create Attachment Dialog window for creating the attachment folder appears.
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From the Folder Type dropdown list, select the appropriate folder type. For example, for sound files, select Ogg Sound; for American Sign Language videos, select American Sign Language.
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Depending on the type of folder selected, additional fields may be displayed. Enter or select appropriate values for the fields. The different field options are:
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File Set/Type: From the list of available file sets, select the required file set. For example, the available file sets for OGG Sound folder type are Wav and M4A.
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Folder Name: Enter the folder name, which must be unique within ITS. An error message will appear if you try to save a folder with a duplicate name.
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Folder Description: Enter a brief description of the folder.
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File Types: From the list of available file types, select the file type of the attachment that will be uploaded to the folder. You can also select multiple file types simultaneously, if applicable.
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- You can only store one attachment for each file type in a folder. If you try to upload a second attachment of the same file type, the first attachment is overwritten by the second. If you need to create two attachments of the same file type for an item, create a new folder.
- You can only upload attachments that belong to the file types specified for the folder. For example, if the file types selected for the folder are PDF and PNG, you cannot upload an EPS attachment into the folder.
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If you wish to share the attachment with other items, mark the Sharable checkbox.
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Click Save. A message appears, notifying you that the folder has been successfully created.
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Click OK. The folder is displayed in the Attachment files section in a tabular format consisting of three columns:
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Upload File: Consists of links that enable you to upload files.
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Download File: Displays the file extension as a link that you can use to download the file. This column remains blank until you upload the attachments.
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Edited By/Status: Displays the person who last edited the file, the date the file was last edited, and the current status of the item.
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From the Upload File column, click the folder name. A window appears, allowing you to upload your attachment(s).
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Click Browse. From the window that appears, select the file that you wish to upload from your computer. Ensure that the file extension matches the file type specified for the folder. If you select a file with an incorrect file type, an error message is displayed.
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Enter comments. Comments are mandatory.
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Click Save to upload the attachment. A message appears, notifying you that the file has been uploaded.
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Click OK. The file extension is displayed in the Download File column.
- To download the latest version of an attachment, click the file extension in the Download File column. Your browser allows you to open or save the file.
- To view earlier versions of an attachment, click the folder name in the Upload File column. This opens the File Upload Dialog box that displays the existing versions of the file.