Retrieving Student Results

You can generate student data files for a test administration for different entities, as available to your user role. The data includes students’ personal information, enrolled school and district, grade level and the selected test scores and reporting categories scores (if applicable).

You can access these data files and reports from the Inbox (see Accessing Files from the Inbox).

Generating a Data File or PDF of Individual Student Reports

To generate a student data file or PDF of Individual Student Reports:

1.From the Reports & Files drop-down list, select Retrieve Student Results. The Retrieve Student Results page opens.

2.From the Step 1: Choose What section, select the following report parameters:

a. Report Type: Select a report. The available options are Student Data and Individual Student Reports.

Note: About the Individual Student Reports.

This option generates a Zip file that contains individual PDFs of each ISR for all the students associated with the selected entity.
It also includes a manifest, which is an Excel file listing all the PDFs included in the Zip file.
If multiple schools are selected, separate zip files are created for each school.

b.Test: Select an assessment (e.g., Ohio State Tests).

c.Administration: Select an administration (e.g., 2017-2018).

d.Download Format: Select a file format for the report:

For Student Data files, the default is a fixed width file. You can select a different format, such as csv, if available.
For PDF of Student Reports, the only available format is PDF.

e. Filter By (optional): Select a specific demographic subgroup.

If you select a demographic subgroup, from the Values field, select the required filter criteria.

3.From the Step 2: Choose Who section, select which entity or individual should be included in the report. For most users, your associated entity is pre-selected. Users associated with multiple districts or schools must select an entity.

a.District: Select a district if applicable.

b.School: Select a school if applicable. You can also select All to generate a report that includes all your schools. For Student Data reports, data for all your schools is listed in a single file. For PDFs of Student Reports, separate PDF reports are generated for each of your schools.

c.Teacher (optional: Select a teacher. For teacher-level users, the teacher will already be selected.

d.Roster (optional): Select a roster. The default setting includes all rosters associated with the selected teacher.

4.Click Export to Inbox. A confirmation message is displayed to inform you that your request has been queued and you will be informed via email once the file is ready.

5.Once the file generates, it appears in the Inbox window accessible from the banner. For more information, see the section Accessing Files from the Inbox.