Modifying Existing Rosters
You can modify a roster by changing its name, associated teacher, or by adding students or removing students. (This feature is not available for system-generated rosters.)
To modify a roster:
1.From the Rosters task menu on the dashboard, select View/Edit/Export Roster. The View/Edit/Export Roster page appears.
2.Retrieve the roster record you want to view or edit by following the procedure in the section Searching for Records.
3.In the list of retrieved rosters, click
for the roster whose details you want to view. The View/Edit/Export Roster form appears. This form is similar to the form used to add rosters.
4.In the Search for Students to Add to the Roster panel, search for students to add to the roster by following the procedure in the section Searching for Records.
5.In the Add Students to the Roster panel, do the following:
a.In the Roster Name field, enter the roster name.
b.From the Teacher Name drop-down list, select a teacher.
c.From the Students to display field, select the students you wish to view in the Available Students and Selected Students lists. The two options are:
- Current Students: Displays students who match your search criteria and are currently associated with the school and roster. The Available Students list displays students who are currently associated with your school and the Selected Students list displays students who are currently associated with the roster.
- Current and Past Students: Displays all the students who match your search criteria from the current year even if they are no longer associated with the school or the roster. If a student has been removed from the roster, the student's record will be grayed out in the Selected Students list and the date on which the student was removed from the roster will be displayed. If the student is still associated with the school, the student will be listed in the Available Students list as a regular student. However, if the student has left the school, then the record will appear grayed out in the Available Students list as well and the date the student left the school will be displayed.
Note: You can add students to your roster even if they have left the school.
d.To add students, in the list of available students do one of the following:
- To move one student to the roster, click
for that student.
- To move all the students in the Available Students list to the roster, click Add All.
- To move selected students to the roster, mark the checkboxes for the students you want to add, and click Add Selected.
e.To remove students, do one of the following in the list of students in this roster:
- To remove one student from the roster, click
for the student.
- To remove all the students from the roster, click Remove All.
- To remove selected students from the roster, mark the checkboxes for the students you want to remove, and click Remove Selected.
6.Click Save, and in the affirmation dialog box click Continue.