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Placing and Modifying Initial Orders

You can place and modify initial orders at any time during the initial order window.

Note: Beginning in the fall 2018 administration, districts will not place orders for DTC and STC kits and return envelopes through TIDE. Orders for DTC and STC Kits as well as return envelopes will be automatically generated.

To place and modify initial orders:

1.From the Orders task menu on the dashboard, select On-time (Initial) Orders. The On-time (Initial) Orders form appears. For more information about using record forms, see the section Navigating Record Forms.

2.In the Verify Contact Information panel (if available), do the following:

a.Verify or enter information in the District Assessment Coordinator Information section.

b.Verify or enter information in the Shipping Information section. Post Office (P.O.) boxes are not allowed for a shipping address.

c.Click Verify, and click Continue.

3.In the Search for Orders panel, do the following:

Mark District to place an order for an entire district. Orders cannot be placed at the school level.

4.Click Search. The Shipping Address and Comments panels appear, if available, along with a list of materials available for ordering.

5.Optional: To change the shipping address, return to the Verify Contact Information panel.

6.Optional: To view comments about the order, expand the Comments panel (if available). The comments panel displays all the comments entered for an order in chronological order. Each comment includes information about who entered the comment and when.

7.In the list of initial orders, do one of the following:

To place the first order, enter the required quantity of testing materials in the Additional Quantity column.
To update an existing order, review the number in the Quantity Approved column (this is the amount of each item you are scheduled to receive) and then enter any additional quantities in the Additional Quantity column.

Note: Orders may require approval.

8.Click Save Orders. A text box appears allowing you the option to enter additional comments.

9.In the Comments pop-up window, enter the SSID for the students for which you are ordering as well as any additional information describing why you placed or updated your order.

10.Click Submit to submit your order. The Order Summary pop-up window appears with the new order request on display.

11. Click Close to return to the On-time (Initial) Orders page.

Table 8 describes the columns in the On-time (Initial) Orders page.

Table 8: Columns in the On-time (Initial) Orders Page
Column	Description
Material Description	Description of the materials included in the order.
Quantity You Will Receive	Quantity to be shipped from the vendor after the initial order window closes.
Quantity Approved	Quantity that is approved. This reflects what was requested in the Additional Quantity column.
Quantity Pending Approval	Quantity requiring approval beyond that automatically approved.
Additional Quantity	Quantity of materials including any additional materials requested.

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