Retrieving Student Results

You can generate student data files for a test administration for different entities, as available to your user role. The data includes students’ personal information, enrolled institution and district, grade level and the selected test scores and scores (if applicable).

You can access these data files and reports from the Inbox (see Accessing Files from the Inbox).

Generating a Data File or PDF of Individual Student Reports

To generate a student data file or PDF of Individual Student Reports:

1.From the Reports & Files drop-down list, select Retrieve Student Results. The Retrieve Student Results page opens.

2.From the Step 1: Choose What section, select the following report parameters:

a. Report Type: Select a report. The available options are Student Data and PDF of Student Reports.

Note: About the PDF of Student Reports.

This option generates a Zip file that contains individual PDFs of each ISR for all the students associated with the selected entity.
It also includes a manifest, which is an Excel file listing all the PDFs included in the Zip file.
If multiple institutions are selected, separate zip files are created for each institution.

b.Test: Select an assessment (e.g., OSAS).

c.Administration: Select an administration (e.g., 2018-2019).

d. Tested Grade (optional): Select a grade. You can reopen this drop-down list to select additional grades or select All Grades to create a Zip file containing separate files for each selected grade. To remove a selected grade, click X next to that grade level.

e.Download Format: Select a file format for the report:

For Student Data files, the default is an Excel (.xls) spreadsheet file. You can select a different format, such as csv, if available.
For PDF of Student Reports, the only available format is PDF.

f. PDF Type (available for the PDF of Student Reports option only): Select the level of detail to include on the ISR. You can select from the following options:

One-Page ISR: Includes the student’s overall performance table, along with the barrel graph, comparison scores table, performance on claims table, and student’s writing performance (for ELA tests only). It also includes a cover page or one-page interpretive guide for understanding the ISR, if available.
Multi-Page ISR: Includes all the information available on the Simple ISR along with the following:
- A trend graph
- Detailed claim descriptions

g. Filter By (optional): Select a specific demographic subgroup.

If you select a demographic subgroup, from the Values field, select the required filter criteria.

3.From the Step 2: Choose Who section, select which entity or individual should be included in the report. For most users, your associated entity is pre-selected. Users associated with multiple districts or institutions must select an entity.

a.District: Select a district if applicable.

b.School: Select a institution if applicable. You can also select All to generate a report that includes all your institutions. For Student Data reports, data for all your institutions is listed in a single file. For PDFs of Student Reports, separate PDF reports are generated for each of your institutions.

c.Teacher (optional: Select a teacher. For teacher-level users, the teacher will already be selected.

d.Roster (optional): Select a roster. The default setting includes all rosters associated with the selected teacher.

4.Click Export to Inbox. A confirmation message is displayed to inform you that your request has been queued and you will be informed via email once the file is ready.

5.Once the file generates, it appears in the Inbox window accessible from the banner. For more information, see the section Accessing Files from the Inbox.