Using the Inbox

Centralized Reporting System (CRS) allows you to access a Secure Inbox that is integrated with other online assessment systems, such as TIDE, and accessible from the Texas Assessment Program website (www.texasassessment.gov). The Inbox serves as a central repository for secure documents sent between users or exported by users.

Each user's Inbox is personal to them and not shared among other users. Users can easily manage the files in their Inbox. The files are categorized into different tabs to allow users to view non-archived and archived files. Users can also search for files by keyword. Files are listed in the order in which they were created. The file creation and file expiration dates appear, if applicable, and the number of days remaining until a file expires is also displayed. Users can choose to archive or delete files as needed. Users can also send files to other users' Inboxes.

• Accessing and Managing Files
• Sending Files

Accessing and Managing Files

To use the Inbox to access and manage files:

1.In the banner, click Inbox. The Secure Inbox appears, showing the View Documents tab by default.

2.Select one of the available sub-tabs:

• Inbox: Displays all files except those that have been archived. Includes columns for Creation Date, Expire Date, and Days Available.
• Archived: Displays files that have been archived. Includes the same columns as the main Inbox tab.

3.Optional: To filter the files displayed, enter a search term in the field in the upper-right corner and click . The search applies to both filenames and labels.

4.Optional: To hide or display system labels, click the System Labels toggle.

5.Optional: To hide or display custom labels, click the Custom Labels toggle.

6.Optional: To hide files with a particular label, clear the checkbox for that label.

7.Optional: Do any of the following:

• To download a file, click the name of the file.
• To apply a custom label, follow these instructions:
  • To create a new custom label, mark the checkbox for any file, click the label button , enter a new custom label in the text box, and click Save New Label. Then apply it as described below.
  • To apply a custom label to a file, mark the checkbox for that file, click the label button , mark the checkbox for that label, and click Apply Label.
• To archive a file, click .
• To unarchive a file, click . The file is moved back to the Inbox.
• To delete a file, click .

Sending Files

To use the Inbox to send files to other users' Inboxes:

1.In the banner, click Inbox. The Secure Inbox appears, showing the View Documents tab by default.

2.Select the Send Files tab at the top of the window.

3.In the Select Recipients field, do one of the following:

• Select Role to send a file or files to a group of users by user role. Note that when you send files by role, they are sent to all users who match your filters.
• Select Email to send a file or files to a single recipient by email address.

4.In the Select Role(s) field, select the role group to which you want to send a file or files. A drop-down list appears.

5.From the drop-down list, select the role(s) to which you want to send a file or files. You can choose Select all to send a file or files to all roles in the selected role group.

6.From the Select Organization(s) drop-down lists, select organizations that will receive the file(s) you send. These drop-down lists adhere to the user role hierarchy in TIDE. For example, campus-level users will be able to filter at their role level and at the teacher level.

7.If you selected Role in step 3, skip this step. If you selected Email, enter the email address of the recipient to whom you wish to send a file or files.

8.To select a file or files to send, in the Add File field, select Browse. A file browser appears.

9.Select the file(s) you wish to send. You may send up to 10 files.

10.Click Send. The file(s) will appear in each selected user's Inbox.