Exporting Student Writing Responses

You can export PDFs listing students’ responses to certain writing items. Each page in these PDFs contains details about a student and item, including the score or condition code, followed by the student’s response. Writing response PDFs may help you evaluate students’ writing in greater depth.

To generate and export writing response PDFs, use the Student Results Generator. You can select any combination of a test reason, eligible assessments containing writing items (as determined by your assessment program), and students. Field-authored writing items are always eligible to generate writing response PDFs.

Writing response PDFs can be exported from almost any report page.

To export student writing response PDFs:

1. Select the Download Student Results button in the Features & Tools menu. The Student Results Generator window opens. Depending what page you open the Student Results Generator from, the options available to you may be prepopulated or preselected; for example, the Student Portfolio report prepopulates a single student, and the Student Performance on Test report preselects a single test opportunity. (The filters applied on the page have no effect, however.) You can change the selections.

2.In the panel on the left, select Writing Responses. Always do this before you make other selections. Switching between the options may revert some selections.

3.If the test opportunity options are not preselected, or if you want to change them, there are two ways to make selections:

• Search for students. In the search field at the upper-right corner, enter up to five comma-separated student IDs and select Search. The resulting list of students and all the tests they've taken will replace any previous selections. To deselect and clear results, select Clear Search Results.
• Use the three accordion sections. (If a student is prepopulated by the Student Portfolio report, first remove the student by selecting Clear Search Results.) Starting from the left, select the section bars to expand them or use the Next and Previous buttons to navigate. Within each section you must make selections:

i. In the Select Test Reason section, choose a test reason. A test reason typically indicates the timeframe in which an interim or benchmark test was taken. A test reason always indicates the test window in which a summative test was taken.

ii.In the Select Assessments section, choose either Select by Subject or Select by Grade. Select the checkboxes beside the tests or groups of tests you want to include in the report.

iii.In the Select Students section, choose any number of students from the expandable school and/or class (roster). Students not grouped into classes are found under (Students Not In Any Roster).

• Before choosing students, you may filter by a date range. Select Filters, choose start and end dates in the menu, and then select Apply. Students are filtered by Centralized Reporting processing date, which is not always the same as the date a test was taken. Selecting Clear Filters and then Apply clears the filter.
• Sometimes the list of students is truncated. You can display the entire list by selecting Click to Load More.
• Selecting the checkbox for a student in one class (roster) or school also selects it for that student in all their classes or schools, and the same goes for clearing the checkbox.

4. Select Generate. Once file generation is finished, the Secure File Center contains the new writing responses PDF available for download.

Note that if a student took a test multiple times, the file may include each test opportunity, depending on your selections.